Published quarterly by the Regions Committee
Antique Automobile Club of America
Your Club's Transition from 1997 to 1998
Operations Chairman, AACA Regions Committee
Most of the Regions and Chapters of AACA operate on a calendar year; meaning that they have elections late in the year followed by a transition of leadership at the end of the calendar year. A smooth transition from one year to the next is important for the well-being of your club. Since you are either the indicated 1997 President, Newsletter Editor, or Legislative Representative of your club (required in order to receive the Rummage Box), you are in the best possible position(s) to insure a smooth transition.
Obviously the best ways to insure continuity from one administration to the next are by (a) well maintained records and (b) personal interfacing.
Many clubs have found it very beneficial to have newly elected officers attend Board Meetings before the end of the current administration's reign (ie: before the new officers are installed for the coming year). These observing members don't vote on issues before they are installed but can easily see how your club operates and be current on those issues that will face the incoming administration.
As outlined in the Regions/Chapters Officers Training School Manual, the very best way to organize and compile records of what happened this year is to maintain a notebook of what your club did, wants to do again (with contact information), what worked and what didn't during the recent year, etc. This notebook can be expanded upon constantly and should always be passed on from President to President. For a detailed list of what we recommend you keep in your notebook refer to page 4 of the above manual (if you don't have a manual you can order the new and revised 1998 manual, along with the video, from National Headquarters).
Along with all records you have, or notebook (it's not too late to compile one), pass along the AACA Policy and Procedures Manual.
One of the first and best things that you can do is to see to it that the incoming President, Newsletter Editor and Legislative Representative receive this issue of the Rummage Box. The 1998 Officers Reporting Form (ORF) from AACA will be sent to the current Secretary. If the current Secretary, quickly forwards this reporting form on to the incoming Secretary, for completion and mailing to Hershey, then the incoming officials can start receiving their own copies of the Rummage Box and other valuable information. The 1998 ORF is due back at National Headquarters by March 1st, a 1998 roster of your membership is due by May 1st.
Earlier we spoke of the Regions/Chapters Officer Training School Video and Manual; this is an excellent way to get things started for the new administration. You can obtain the Regions/Chapters Officers Training School Video to view at no charge, other than return postage, from Hershey. It comes with the manual. You keep the manual forever and return the video; or send in $20 and keep both the video and the manual forever. Many clubs schedule an evening just for showing this 2 hour video to new officers and give them copies (allowed and encouraged by AACA) of manual sections relating to them (or giving everyone their own manual copy). The video has segments so it's easy to schedule food/rest breaks during the evening. The ideas contained in the video and manual are ideas that have worked for clubs all across the country; some will work for your club also. Your good ideas should be sent to VP Regions (see inside of bi-monthly Antique Automobile) or send to Jeff Locke, 900 Taft Rd., Chesapeake, VA 23322 (fax: 757-421-4165).
1998 Policy & Procedure Manual Available at Philadelphia
Chairman, Policy and Procedure
During this past year, several important changes have been incorporated into the newly revised 1998 Policy and Procedure Manual. Details that will be of interest to Regions and Chapters include information on how AACA can be of greater service to the membership through such programs as the AACA Speaker's Bureau, AACA Scholarship programs, and Junior Membership. The new AACA Museum Inc. By-Laws will also be added as an appendix.
The Policy and Procedure Manual is your Re-
gion's most important tool. As the year winds to a close, many Regions and Chapters are installing newly elected club officers. It is important that the Policy and Procedure Manual be passed along to new Region Presidents. I also recommend that the PPM be used by newsletter editors to answer commonly asked questions about AACA such as insurance coverage, and National Meet procedures. Passing such important information along to Region and Chapter members can really help further enjoyment of our great hobby.
The revised 1998 PPM will be distributed to Region Presidents or their representatives who are in attendance at the Regions/Chapters President's Dinner on Friday evening at our Annual Meeting in Philadelphia in February. Plan now to attend this important event.
The 62nd Annual Meeting of the Antique Automobile Club of America
Operations Chairman, AACA Regions Committee
If you received this issue of The Rummage Box then you belong to an AACA Region or Chapter and you're the listed 1997 President, Newsletter Editor, or Legislative Representative. The Annual Meeting of AACA is in Philadelphia each February. This year's Annual Meeting takes place on February 5-7, 1998 with the Wyndham-Franklin Plaza Hotel as headquarters.
Your AACA Regions Committee believes that there are several important benefits that your club can derive by having a representative from your club attend the meeting. This representative could be your 1998 President and/or Newsletter Editor and/or Legislative Representative or any one else from your club. Many clubs feel that having a representative at the meeting is so important that they pay part or all of the reasonable expenses involved (example: hotel lodging and actual travel costs, etc.). All AACA members received the registration form with their last Antique Automobile and the registration deadline is January 22, 1998.
Now, why is attending this meeting so wonderful? Well, first of all, on Thursday night, February 5th, there is an informal cocktail reception hosted by the AACA Board of Directors. Here your club representative gets a chance to network with representatives from other clubs and members of the AACA National Board. Then on Friday the seminars begin and run over the next two days. Seminars that your club will benefit greatly from include: AACA Regions/Chapters Officers Training School; AACA Regions Activities Seminar; The Newsletters Editors Seminar; the Legislative Seminar; and the AACA National Activities Seminar. There's also a lot to be learned at the Membership Round table and the Judging Schools. On Friday night there is a special dinner for Region/Chapter Presidents; free to Presidents or club official representatives by returning the special invitation your listed 1997 President has already received (contact AACA National Headquarters if you've lost yours).
By having your club President or other representative present at these seminars and other activities your club will be exposed to the very best and up-to-date ideas that the very most successful Regions/Chapters from all over the country are using. Why, you can't help but be a better club just for being there! See you in Philly.
Seen Any Good Movies Lately?
Video Operations, AACA Regions Committee
Winter weather makes this a great time to check out one of the many great films and videos available from National Headquarters. Any Region or Chapter president may request them for use at your club's meetings or activities just by contacting Hershey. They're free. All you need to do is pay the return postage, a deal that's pretty hard to beat. If you've lost your title list, just ask Headquarters for a new one.
In the past six or seven years, I've had the job of converting our club's huge 16mm film library to VHS tape. This is a long and arduous process. I'm about halfway through it. Most of the original films are in pretty bad shape, so they have to be repaired and cleaned before a video transfer can be made. It's not unusual to find them held together with staples (ouch!), strange glue formulations, Scotch tape, electrical tape, masking tape, and more recently the ever-popular duct tape. One mechanically inclined member returned a broken film with a cotter pin holding it together. Fixing these films so they can be run on a projector is a lot like the process of restoring a car. After cleaning and repair, I attempt to electronically color correct the film, but truthfully, many of them are faded beyond hope. During the process, a master tape is made of each film in an industrial video format (SVHS) and regular VHS copies of it are shipped to regions and chapters. Since most of these films are irreplaceable, the masters are never shipped. This way we can make a new copy if the unthinkable ever happens and a tape or film is lost.
When I first took over the job, the video tapes idea was in its infancy. The concept was pioneered by Jeff Locke who knew that this was a good idea and persevered even though the membership wasn't quite ready. It turned out that Jeff was right. Today the videos are much more popular than the film versions, even for large clubs. At least one region has gone so far as to purchase their own big screen projection TV so that everyone can enjoy the show. Another enterprising region which was hosting a National Meet, made arrangements to run some of the videos on the host hotel's in-house TV channel. A cool idea. Car videos sure beat watching the Home Shopping Channel in your hotel room!
At the time I started, it cost the club about $350.00 to transfer a 30 minute film to video. Today, I've managed to trim that cost down to less than $75.00 per title, regardless of length. Unfortunately the money isn't budgeted in your club dues. It comes from contributions from regions, chapters and even individual members. This year, the Texas Region has pledged $500.00 to help subsidize the project. Maybe your local Region/Chapter would be willing to match that contribution? Send your contribution to AACA Headquarters. Be sure to make a note on your check that it is for the video program.
Meanwhile, try one of these videos at your next meeting. They're great entertainment for club members of all ages.. especially good during these cold winter months. Enjoy them, and save some popcorn for me.
Eastern Division Speakers Bureau Chairman
The AACA Eastern Division Speakers Bureau has compiled an extensive list of speakers who are available to speak at your Region/Chapter meetings or functions. The speakers are interesting and well-versed in their fields and would provide an enjoyable program for your members.
The following topics are examples of the programs available:
Marque Vehicle Information
How to do it
and much more...
If you're looking for an enjoyable program for your members, this is where to start! Just drop me a line (at 1116 Columbia Ave., Scranton, PA 18509), or call (717-343-7891) requesting speaker information on any antique automobile related topics. I will be very happy to provide you with names and details about the available speakers and their presentations. Please note that some speakers require a fee for their transportation, lodging or presentation.
With the new year ahead of us, this is an excellent time to plan your next year's activities. Don't' pass up this free AACA service!
Earl D. Beauchamp, Jr.
Vice President, Public Relations & Communications
It's important for the "powers-to-be" in your community, as well as the local citizens, to be aware of your club's benefit to the community.
We've written before, suggesting you take part in local festivals and parades. It is a great way to impress upon the non-antique car public the value of our collections to them.
There is another important thing you can do. If you like to write, volunteer to write a Press Release for your local newspaper before and after your big annual show. Print "Press Release" at the top. In larger cities, it may be difficult to get your press release into the local "big city" newspaper, but they may send out a reporter. In smaller, more rural areas the newspapers are grasping for things to print.
The first Press Release should advertise how great your event will be. This may increase gate attendance. These folks eat, park, and sometimes join. More importantly, they see what you're all about. Afterward, you show the community what they missed with a glowing release on the show. This description of how you've brought money, education, entertainment and fellowship into the County, thus providing a benefit to the community, may linger with the Board of Supervisors. It may not help with zoning, taxes, etc., but then again it might. Think of it as establishing good will.
Don't put a by-line on your Press Release or they'll think the author wants to be paid and they won't print it. Be sure to send four or five good, clear pictures. Local newspapers love pictures. Drop by in person to deliver it. That will help put your club in good standing with the editor by associating a face with your club.
As the old man used to say, "every little bit helps," and, good public relations can't hurt.
Earl D. Beauchamp, Jr.
Chairman, Internet Committee
If you've visited the AACA Internet Website, you might have noticed a box called "Links" and if you clicked on it, there were six or eight other clubs listed. With another click you could visit their Websites immediately.
Web Editor, Peter Gariepy came up with a fantastic replacement for what you can do when you go to the "Links" box; it has been approved by your Board, and is already up and running.
Now when you go to the "Links" box, all you have to do is click one more time and you will be taken to a vast array of automotive-related sites. You will be amazed at all of the automotive sites Peter has brought together in one place. You can scroll down through them and pick one you like, or you can use a shortcut provided and pick a topic, for example, "Clubs".
No longer will it be necessary to search through everything on the Internet using the YAHOO or another search engine, to find the automotive-related site of interest to you. Now, AACA has brought them to you effortlessly.
This is just one more way AACA is serving their membership. We're rolling into the next century folks. Hang on for the ride. Don't forget, it's http://www.aaca.org to get to the Website. Why don't you "bookmark" it? If you want to look at the Rummage Box or Editors Manual, you will find access is limited to AACA members. You will be asked your user name, which is "aaca" and then the password, which is "duryea". This access is one of the many things your dues pay for. Keep the password close to your vest, so everybody in the world won't have access to the same good reading you pay dues to receive.
© Copyright - In a Nutshell
Assistant Vice President, Publications
It has been a pleasure to read through the many AACA Regional and Chapter publications this past year. A lot of effort goes into keeping our members informed. As a former newsletter editor, I salute you for keeping the "heart-beat" going in your Regions.
One subject that continues to draw a lot of questions is "Copyright." We will cover this important topic in our Newsletter Seminar at the Annual Meeting in Philadelphia and will provide a detailed hand-out there. The AACA Newsletter Editor's Manual also contains information on this subject, and is available from AACA Headquarters.
Here are some important facts:
(Reprinted from the Gulf Coast Region's Antique Expression who got it from the Hornets Nest Region's Monthly Updater and it was previously printed in who knows how many newsletters... but reported to have originated in the F. R. Porter Region's newsletter)
HAMMER--Originally used as a weapon of war, the hammer nowadays is used as a kind of "divining rod' to locate expensive car parts near the object aimed at.
MECHANIC'S (BOX) KNIFE --Used to open and slice through the contents of cardboard cartons delivered to your front door Works particularly well on boxes containing convertible tops.
ELECTRIC HAND DRILL -- Normally used for spinning steel pop rivets in their holes until you die of old age, but works great for drilling safety belt mounting holes just above fuel lines.
HACKSAW-- One of the family of cutting tools built on the "Ouija Board" principle which transforms human energy into crooked, unpredictable motion, and the more you attempt to influence its course, the more dismal your future becomes.
DRILL PRESS -- A tall, upright machine useful for snatching a piece of flat metal bar stock from your hands so that it smacks you in the chest, making you fling your drink across the room, spattering it all over the pictures you have mounted above your workbench.
VISE- GRIPS --Used to round off bolt heads. lf nothing else available, can also be used to transfer intense welding heat to the palm of the hand.
WIRE WHEEL -- Cleans rust off of old bolts and removes your fingerprints and calluses in about the time it takes for you to say: "Ahhh' (insert your own expletive here)!"
2"X4"- 8' LONG-DOUGLAS FIR -- Used for levering car up off hydraulic jack.
E Z OUT BOLT & NUT EXTRACTOR -- The tool that snaps off in a bolt hole and is 10 times harder than any known drill bit.
ENGINE HOIST-- A handy tool for testing the strength of ground straps and transmission lines you may have forgotten to disconnect.
DROP LIGHT-- Used to burn a hole in your newly-installed rear carpet while you are installing your new front carpet.
½" X 6" SCREWDRIVER -- A large motor mount-prying tool that was once machined with great precision.
BATTERY ELECTROLYTE TESTER -- A handy tool for transferring sulfuric acid from your car battery to the inside of your tool box after determining your battery is indeed dead as a doornail, just as you thought.
PHILLIPS SCREWDRIVER -- Normally used to stab the lids of old-style oil cans, splashing the contents all over your shirt.
Pat Locke, Editor
The Rummage Box
If one of your New Year's resolutions was to get your club off to a roaring good start, then this Rummage Box was made to order. There's lots of good info on making a smooth transition, interesting program content using the Speaker's Bureau and Video Program, and the newly revised Policy and Procedure Manual. For the newsletter editors, we've tried to untangle the copywrite issue and included some amusing "filler" material in "Daffy-Nitions". For all members, cruising the information highway gets even easier as explained in, "Something New on the Internet". Club leadership and Legislative reps will find the piece on Public Relations very useful.